Nova Scotia Music Educators Association
Executive Meeting
Friday January 9 and Saturday January 10, 2004
NSTU Building
Present:  Janet Gaskin, Tammy Duggan, Lara MacKenzie, Diane Clarke, Melissa Power, Joyce Lively, Nancy Tucker and Helen Tokaruk.
Call to order:
The meeting was called to order at 7:20pm by President, Janet Gaskin.
  Approval of the agenda:
	Tammy Duggan/Joyce Lively/CARRIED
	THAT THE AGENDA BE APPROVED AS PRESENTED.
  Approval of Minutes from September 19 & 20 meetings:
	Correction to Treasurer's report.  It should read that $150 was not used from the PD funds, as opposed to $500.  There was 	only one application.
	Diane Clarke/Nancy Tucker/CARRIED
	THAT THE MINUTES BE ACCEPTED AS AMENDED.
Business arising from minutes:
	
Names were discussed of who should be approached to take part in the ad hoc committee for the Catherine Allison Scholarship.  Janet will ask 4 or 5 individuals.  A report should be presented to NSMEA for our March 7 meeting.
Tammy contacted Don Hill and thanked him for bringing this to our attention.  She assured him that the situation would be rectified.  Someone has to go into the archives and look through AGM minutes in order to determine the names that should be listed as award winners.  It was suggested that a retired member may be able to do this.  Janet will contact Don and ask if he is interested.
Correspondence:
 
	Jazz East:  can we include a survey in our newsletter?  Upon review of the survey, it was decided that it would be more	appropriate if the survey was linked to our website instead of sent out to our membership.
	
 Debbie MacIsaac (Association of Adult Educators):  They are looking for a letter from NSMEA in response to their 	application. Janet will respond, saying that we support their request of being recognized as an association.
  Committee reports:
  
  
  
 Janet Gaskin, President.
 Written report presented.
  
  
Tammy Duggan, Past-President and Communications.
 No report at this time as Past-President.   
	Tammy will be meeting with Charlene Boyce Young on January 13 to go over website information.  Our new address will be 	www.nstu.ca/SA/nsmea.
	Tammy Duggan/Nancy Tucker/CARRIED
	THAT THE COMMUNICATIONS REPORT BE ACCEPTED AS PRESENTED.
	 
  
Joyce Lively, Treasurer.
 Joyce has met with Eric to go over things and to take over the job.  She will open a chequing account in Sydney to make her job easier.  She has received receipts from Brenda Porter, all is going well with the book.
	Joyce Lively/Diane Clarke/CARRIED
 THAT THE TREASURER'S REPORT BE ACCEPTED AS PRESENTED.
 
  
Budget 2003-2004.
	The budget was prepared by Eric since Joyce had just started in her position.
	Most of the cuts were to Professional Development funds. It was decided that we would use some of the Conference 2003 	surplus to bring it up another $250 to a total of $750 ($1500 was budgeted in 2002-2003).
	Joyce Lively/Melissa Power/CARRIED
	THAT THE BUDGET BE ACCEPTED AS AMENDED.
	 
  
Diane Clarke, Professional Development.
	It was decided that Diane and Lara would switch positions.  Diane will now be Correspondance and Student Initiatives.  Lara will take over PD.
	Diane will send all revised application forms to Tammy in order to have them up to date on the website.
	Diane Clarke/Lara MacKenzie/CARRIED
	THAT THE PROFESSIONAL DEVELOPMENT REPORT BE ACCEPTED AS PRESENTED.
	 
  
Nancy Tucker, Membership Secretary.
	A written report was presented.  Our total membership is now 246, a large drop from last year.  Nancy has 100 letters of reminder ready to send to those who did not attend Conference 2003.
	Nancy Tucker/Helen Tokaruk/CARRIED
	THAT THE MEMBERSHIP REPORT BE ACCEPTED AS PRESENTED.
	 
  
Lara MacKenzie, Student Initiatives.
	No report at this time.
	 
  
  Helen Tokaruk, Newsletter Editor.
	A written report was presented. Helen hopes to get the newsletter up and running very soon.
	Helen Tokaruk/Janet Gaskin/CARRIED
	THAT THE NEWSLETTER EDITOR'S REPORT BE ACCEPTED AS PRESENTED.
 
New Business:	
 
"Vice President recruitment.
	There is an obvious lack of a VP right now in our board.  A discussion was held and it was agreed that it should be someone with experience and currently on the board.  No one was interested at this time.  Janet will contact a few people that we felt 	suitable.
Meeting Schedule, 2004.
	March 7, Sunday. 3-5pm.  This meeting will be a conference call in order to keep our costs down.  Email all reports to Linda Kline by February 23 at lkline@nstu.ca .
	May 14 & 15, Friday & Saturday.  This meeting will include the conference chairs, 2004.  This meeting is tentatively set to take place in Cape Breton.
 Old Business:
	 
Corresponding Secretary.
	Diane will send "thinking of you" cards to Paula Jane Francis and Joyce Pierce.
	 
Conference 2003. 
	Laura Mercer was in attendance and presented a written report.  
	Tammy Duggan moved that Laura's expenses of $750.87, plus an honorarium of $500 be paid to Laura Mercer for all her hard work in the success of Conference 2003. Seconded by Joyce Lively.  CARRIED.
	Tammy Duggan moved that Dave Staples and his students be given an honorarium of $500 for their work on Conference 2003.  Seconded by Joyce Lively.  CARRIED.
Other Business:
	No other business at this time.
Adjournment:
	Tammy Duggan/CARRIED
	THAT THE MEETING BE ADJOURNED AT 11:25 AM.

                           

                              

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